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Canada's leading Purchasing, Buyer, Procurement and Supply Chain Recruiters - TimMooreAssociates.com

Position: Contract Administrator

Job Order ID: 933Country: CANADA
Province/State: OntarioCity: N/W of Ottawa
Employment Type: Permanent
Salary: $60000-80000/YrPosted Date: 10/7/2020
Function Note:


Attention all outdoor enthusiasts !   Enjoy the pristine forests, rolling hills, small lakes, swimming, hiking, biking, cross country skiing, snowmobiling and much more, that is abundant in this picturesque region that is Northwest of Ottawa! This Contract Administrator role is responsible for managing the contractual obligations and relationship between our client and Supplier(s)/Vendor(s) and ensuring adherence of both parties to all aspects of the contract agreement. This role may be responsible for multiple contracts depending on the value, complexity, risk and contractual requirements.

  • Reads, analyzes, provides advice and applies the contract in daily transactions and in minor disputes
  • Co-ordinates and leads Contract Kick-off Meeting and Supplier Progress meetings.
  • Functions as single point of contact (SPOC) on all commercial and contractual matters with the Supplier/Contractor.
  • Manages Contract Change Control to ensure that changes are identified early, evaluated, negotiated, documented and approved as per contract.
  • Logs, manages and tracks contract deliverables; facilitates the review and comment process and ensures supplier documentation is filed in accordance with Document Control procedures.
  • Documents, logs, manages and tracks decisions and events relevant to the contract through RFIs.
  • Verifies invoicing meets contractual requirements and monitors payments to suppliers.
  • Works with internal stakeholders and legal team to interpret contracts and escalate disputes to the appropriate level as required
  • Develops contract execution plans in conjunction with the contract teams.
  • Provides advice and applies specialized knowledge in the development of contract administration processes, procedures and tools.
  • Verifies, in conjunction with the Contract Team, that the technical and commercial contract conditions are fulfilled throughout the contract
  • Verifies contract completion and ensures that all work has been completed, that all deficiencies and administrative matters have been resolved.
  • Leads the development of report on performance, including monitoring of contract cost, schedule, quality, and technical performance.  
  • Participates/leads meetings and/or documents and shares any lessons learned that were identified during contract execution.
  • Participate in, and lead where identified, process/procedure creation/improvement.


Requirement Note:


·       Ideal candidate brings a post-secondary education in Business Administration/ Supply Chain Management/ Engineering/ Contract Administration with 3-5 years pertinent experience or 8 years of equivalent experience with projects and/or construction projects.

·        Knowledge and understanding of contract law, procurement practices/processes and tasks with emphasis on complex procurement where the participation of technical experts is required (technical experts, legal, quality assurance).

·        Demonstrated understanding of contract terminology and contract interpretation, contract strategies, pricing models and contract risks.

·        Formal training and/or demonstrated experience in relationship management, conflict resolution and negotiation.

·         Must be able to work in a team environment both within Supply Chain and with internal clients.

·         Must be able to work independently, establish priorities in order to meet conflicting deadlines, and resolve conflicts promptly.

·         Strong computer skills. Advanced level capability in MS Office Suite (Word, Excel, PowerPoint, Sharepoint).

·         Outstanding organizational skills and oral and written communication capabilities.

·         Strong sense of accountability, work ethic and analytical skills required.

·        Demonstrated ability to lead others through influence rather than authority.

·         Maintain clear, concise documentation on all stages of the procurement.

·         Supply Chain Canada Certification or enrollment in a Diploma program is an asset.

·        Technical background or demonstrated understanding of design/construction contracts would be an asset

·        Knowledge and experience with a variety of Quality Assurance programs.