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Canada's leading Purchasing, Buyer, Procurement and Supply Chain Recruiters - TimMooreAssociates.com

Position: Contracts Officer I

Job Order ID: 934Country: CANADA
Province/State: OntarioCity: CAN BE REMOTE
Employment Type: Permanent
Salary: $50000-70000/YrPosted Date: 10/8/2020
Function Note:


THIS CAN BE A REMOTE OPPORTUNITY for a Contracts Officer.   This role is responsible for contracting moderately complex goods and services on behalf of our client whilst ensuring fair value for money, to meet the requirements of clients, jurisdictional authorities, and company policies and procedures in a timely and cost-effective manner while mitigating risk and liability.   This role works independently and is responsible for managing the relationship between Supply Chain and internal clients. There is interaction with Vendors, other departments and stakeholders is necessary in the role.

General duties  

·         Works with internal clients to develop contract strategies, scope documents, critical success factors and evaluation criteria for identified contract requirements.

·         Acts as the client interface and enabler to deliver solutions to specific projects and client groups and provides procurement support, expertise and coaching, as required to ensure alignment with policies, procedures and applicable terms and conditions and to create a fair and transparent procurement process.

·         Applies professional judgement using a graded approach commensurate to the nature and risk of the specific acquisition.

·         Conducts market research to determine approach to market and identify potential suppliers.

·         Establishes strategic relationships with key suppliers who are aligned to the company’s needs and identifies new suppliers, agreeable terms and negotiate supply arrangement where appropriate, including discount structure and volume rebates with the company’s best interest in mind.

·         Develops, in conjunction with internal stakeholders, and issues contract documents (RFPI, RFEOI - Requests for Expressions of Interest, RFP - Request for Proposal, RFPQ - Request for PreQualifications) to market and manages solicitation process.

·         Conducts Bidders Meetings with prospective proponents and key internal stakeholders.

·         Performs commercial evaluation of bid submissions and prepares detailed procurement recommendations reflective of commercial thinking and contextually relevant aspects of the commercial and technical evaluations.

·         Conducts contract award process and negotiates with selected proponents, including issuing notification of award, letters of regret and providing proponents feedback where deemed appropriate.

·         Authorize contract strategies, award recommendation and issues purchase orders, on behalf of firm, within the delegated financial authorities for the position.

·         Coordinates “lessons learned” meetings in a manner that captures and communicates any lessons learned as a result of the procurement process and/or market engagement.

·         Ensures risks and opportunities related to the contract are identified, assessed, mitigated and managed effectively throughout the process.

·         Provides post-award contract oversight during the execution of the contract.

·         Maintains comprehensive contract files documenting contractual requirements and communications.


Requirement Note:


·         Post-secondary education in Business Administration/Commerce/Purchasing Management and/or Engineering plus minimum of 2-4 years pertinent experience or equivalent education and experience.

·        Knowledge and understanding of contract law, procurement practices/processes and tasks with emphasis on procurement where the participation of technical experts is required (technical experts, legal, quality assurance).

·        Demonstrated understanding of contract terminology and contract interpretation, contract strategies, pricing models and corresponding contract risks.

·       Technical background or demonstrated understanding of design/construction contracts would be an asset

·        Knowledge and experience with a variety of Quality Assurance programs.  

        Formal training and/or demonstrated experience in relationship      

        management, conflict resolution and negotiation.

·        Experience with automated procurement systems – preferably Oracle and MERX.

·         Requires excellent communication skills, both verbal and written, and interpersonal skills to develop effective working relationships with internal clients and suppliers.

·         Must be able to work in a team environment both within Supply Chain and with internal clients.

·         Must be able to work independently, establish priorities in order to meet conflicting deadlines, and resolve conflicts promptly.

·         Strong computer skills. Advanced level capability in MS Office Suite (Word, Excel, PowerPoint, Sharepoint) and ImpAct.

·         Outstanding organizational skills and oral and written communication capabilities.

·         Strong sense of accountability, work ethic and analytical skills required.

·        Demonstrated ability to lead others through influence rather than authority.

·         Maintain clear, concise documentation on all stages of the procurement.

·         Supply Chain Canada Certification or enrollment in a Diploma program is an asset.