PT Office Coordinator

Job description

**Note: Please be advised that this is TEMPORARY position through the end of 2025. There is no potential for permanent hire and is temporary only. **

Office Administrator (Part-Time)

Location: Durham, NC

Schedule: Tuesday – Thursday | 8:00 AM – 2:00 PM or 8:00 AM – 5:00 PM

Position Type: Part-Time, Hourly (temporary)

Pay Range: $20 - 25/hourly DOE

Position Overview:

A growing organization is seeking a dependable and detail-oriented Office Administrator to support the administrative operations of its Durham office. Reporting to the Office Manager, this role ensures smooth day-to-day operations, maintains a well-organized office environment, and supports internal teams and visitors. The ideal candidate is versatile, professional, self-motivated, and capable of managing multiple administrative tasks with minimal supervision.

• Manage general office operations, ensuring administrative systems and processes are organized and efficient.
• Collaborate with HR to facilitate onboarding for new hires (e.g., badges, parking passes).
• Schedule on-site interviews and coordinate travel arrangements for candidates as needed.
• Serve as the point of contact for safety procedures in partnership with property management; track workplace incidents and maintain OSHA logs.
• Coordinate facilities-related needs such as maintenance, supplies, shipping/receiving, equipment, and vendor services.
• Support leadership with logistics and planning for meetings and special events.
• Greet and assist visitors, manage meeting room set-up/take-down, and answer the main phone line.
• Assist in planning and executing internal events and in-office team gatherings.
• Manage relationships with building vendors, contractors, and service providers to ensure smooth facilities operations.
• Help maintain a positive and collaborative office culture.

• Proven experience in office administration or executive support.
• Bachelor’s degree or equivalent experience preferred.
• Strong understanding of office management processes, safety protocols, and administrative procedures.
• Excellent organizational, time management, and problem-solving skills.
• Professional verbal and written communication abilities.
• Experience supporting internal teams and leadership staff.
• Customer service mindset and proactive attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to handle conference room tech.