Executive Assistant - P/T

Key Responsibilities

• Coordinate and schedule meetings using Microsoft Teams across multiple time zones
• Take detailed, accurate meeting notes and prepare summaries and reports
• Support and eventually lead meetings with international teams as needed
• Manage complex domestic and international travel arrangements, including flights, accommodations, and itineraries
• Handle visa applications and coordinate required appointments for international travel
• Serve as a point of contact for internal and external stakeholders, ensuring clear and professional communication
• Anticipate scheduling or logistical conflicts and proactively resolve issues
• Maintain organization of calendars, travel documentation, and meeting records

Qualifications

• Proven ability to multitask and manage competing priorities effectively
• Strong note-taking and organizational skills with high attention to detail
• Excellent verbal and written communication skills
• Ability to remain calm and effective in high-pressure situations
• Experience coordinating international and domestic travel, including visa processes
• Proficiency with Microsoft Teams and standard office tools
• Comfortable working with global teams across different time zones